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Malvern Hills Challenge Privacy of Information

The organizing committee of the Malvern Hills Challenge is committed to protecting and respecting your privacy. This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.


We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.


Any questions regarding this Policy and our privacy practices should be sent by email to or by writing to:  


Malvern Hills Challenge,

c/o Gordon Waddell,

5 Yew Tree Lane,

Upper Welland,


WR14 4LJ. 


Alternatively, you can telephone 01684 563650.

How do we collect information from you?

We obtain information about you when you use our website to register your entry to the Malvern Hills Challenge.  Once you have entered the event, there is then a supply contract in place between Malvern Hills Challenge (the event organisers) and you as the entrant. This contract forms the basis of consent which allows us to collect and store your data.

What type of information is collected from you?

The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when. If you purchase a product from us online, your card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions

How de we use your information?

We may use your information to:

  • process your registration

  • inform you about any event changes

  • request further details concerning your entry including mobile phone contact details

  • request further details of your team

  • to inform you of monies raised from the Challenge

  • To advise you of future Challenges

You may unsubscribe from our mailing list at any time by clicking on the “unsubscribe” button on any marketing emails.

We review our retention policy for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations.  We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Who has access to your information?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.​ 

How you can access and update your information

The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address or any of the other information we hold is inaccurate or out of date, please email us at or telephone on 01684 563650.


You have the right to ask for a copy of the information Malvern Hills Challenge hold about you, please email us at: or telephone on 01684 563650. There is no charge for this service.


Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information such as card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions. 


Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

Privacy Statement
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